This page provides information for authors submitting a paper or proposal to iPres 2015. If submitting a Full or Short paper, a complete paper – rather than a proposal – must be submitted by the closing date. All submissions will be peer reviewed. Feedback on papers will be given to authors and, if the feedback is accepted, a new version, for inclusion in the iPres 2015 conference participants packet should be submitted by September 20, 2015.

Speakers will be given a short period after the conference (until November 20, 2015) to update their papers to take account of discussion, debate and conference developments. They will be encouraged to link their own papers to others, to deal with criticisms or comments received, and to clear up any inaccuracies or misunderstandings. In addition panelists and workshop hosts will be invited to report their sessions more fully and the program committee will commission a number of thematic syntheses to act as an accessible commentary to the whole conference. If authors do not update their papers, their pre-publication draft will be published as it stands.

Key dates are listed in the timeline below.

Submission Instructions

Submissions of all types must be made online in Microsoft Word or LaTeX, according to the iPRES 2015 template:

  • Submission site:
  • Templates:
    • Microsoft Word:
    • LaTeX: (based on ACM SIGS strict) – See contained README_FIRST.TXT for information about how to build the file, how future additions should be made, and list of changes to the style file. If submitting using LaTeX, provide a .zip file that includes (1) a PDF of your manuscript and (2) a directory called “LaTex-source-files” that includes all LaTeX files, BibTeX files, figures, tables, all LaTeX classes and packages that are not included in the template package.


Short and long papers (full text) due April 29, 2015 April 12, 2015
Panel, workshop, and tutorial submissions (abstract) due May 15, 2015
Submitters notified of review decisions for papers, panels, workshops and tutorials June 22, 2015
Poster and demo submissions (abstract) due July 10, 2015 June 29, 2015
Submitters notified of review decisions for poster and demos July 17, 2015
Preview versions of all submissions due, to include in conference participants packet September 20, 2015
Earlybird registration closes October 1, 2015
iPRES Conference November 2-6, 2015
Final versions of conference contributions (including revisions based on conference feedback and activities) due November 20, 2015

Guidelines for authors

Reviewers of papers will be using the following guidelines. They are provided here to give authors an indication of what is expected in their submissions.


Guidelines for all papers
  • Is the length appropriate (short papers 3–5 pages, full papers 8–10 pages)?
  • Is the paper making a positive addition to digital preservation practice or research?
  • Is that addition original?
  • Is the paper clearly written?
  • Does it fall under one of the topics?
  • Has the work been published/presented in some form before?
Questions for the Two Paper Strands

Short papersWhile it is possible that short papers could meet one of the considerations above, they do not have to. Short papers must achieve a positive response to one of the following two questions.

  • If a challenge is being presented, is it a real one with impacts beyond the specific institution?
  • Will the community benefit from hearing about the work in progress?

PostersPosters give presenters the opportunity to engage with the audience in a less formally structured manner than the paper sessions, but the review of poster submissions is no less rigorous. Submissions will be assessed with the following questions in mind:

  • Do you expect that the level of interest in the poster would be high?
  • Does the proposal appropriately place the topic in the larger context of digital preservation?
  • Are the authors aware of a range of ideas on the topic?
  • Do the authors clearly state the significance and relevance of their topic?
  • Is the proposal well written?
  • Is the content well presented and easy to understand?
  • Are there any technical errors?

Panels, Tutorials and WorkshopsPanels, tutorials and workshops will be evaluated based on their expected impact on digital preservation research and/or practice and their relevance for the expected audience.CopyrightiPres 2015 conference proceedings will be made available under a Creative Commons license. With the exception of any logos, emblems, trademarks or other nominated third-party images/text, this work is available for re-use under a Creative Commons Attribution 3.0 unported license. Authorship of this work must be attributed. View a copy of this licence.



The maximum size for printed posters will be A0 format which is 840mm wide by 1180mm tall (33in wide by 46in tall)

If you would like a digital copy of your poster to be included with the participant packets those should be submitted in a PDF format before the September 20th revisions date.

Presenters will be required to bring printed posters to the conference as no onsite printing will be available. If hanging materials other than stick pins will be needed participants are encouraged to bring them.

The two page poster “abstracts” will be published along with the conference proceedings and must follow the submission templates for papers.



  • Is the research process rigorous?
  • Are the citations appropriate?
  • Does the work advance knowledge in digital preservation in a significant manner?
  • Does the work build up previous work or contextualise their work within previous efforts properly?
Innovative Practice:

  • Is there sufficient evidence for any claims?
  • Are there outcomes that other practitioners can benefit from?
  • Is the topic one that is generally missing from digital preservation conversations?
  • Does the work advance practice in digital preservation in a significant manner?
  • Does the work build up previous work or contextualise their work within previous efforts properly?